Frequently Asked Questions

What is the difference between a Non-Affiliate and an Affiliate application?
How much does a booth cost?
When are the applications due?
Where do I send my application?
When will I be notified on booth placement?
Can I sell food at my booth?
What is included in the booth fee?
What is the Volunteer Extravaganza?
When can I set up my booth?
Can I bring a tent for my booth?
Where do I go for check in?
Will there be someone to assist in unloading my materials?
Can I request a specific booth location?
Who do I call if I have further questions?

What is the difference between a Non-Affiliate and an Affiliate application?
The Affiliate application is for Registered Student Organizations and academic departments of Western Michigan University. A Non-Affiliate application is for a business or person that is not affiliated with WMU.

How much does a booth cost?
For Non-affiliate applications, the fee is $125 per booth. WMU Affiliantes do not pay booth fees. Everyone who signs up after July 25, 2008 will be charged a late fee of $50.

When are the applications due?
The applications are due by July 25th by 5 p.m. Applications postmarked after this date will be charged a $50 late fee. All fees are non-refundable after the July 25th deadline.

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Where do I send my application?
2008 Bronco Bash
2420 Faunce Student Service Building
Kalamazoo, MI 49008

When will I be notified on booth placement?
You will receive a confirmation letter by Friday, August 22nd, stating your check-in time and booth assignment.

Can I sell food at my booth?
No. Only registered food vendors will be allowed to sell food at Bronco Bash. Any food items you wish to provide at Bronco Bash must be GIVEN AWAY at no cost to participants. Small candy items (i.e. suckers, gum, licorice and mints) are the only approved give away items for Bronco Bash. All items MUST be approved by the Bronco Bash staff prior to the event.

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What is included in the booth fee?
Each booth space will be set up with an 8-foot table and two folding chairs. You are responsible for providing any special items for your booth's needs including plug adapters, extension cords, etc.

What is the Volunteer Extravaganza?
This is a chance for non-profit organizations to have representation at Bronco Bash with a minimal charge. These organizations will have an assigned spot to advertise their services within the Student Volunteer Services booths. For more information about the Volunteer Extravaganza contact Melissa Green at (269) 387-2115.

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When can I set up my booth?
You will have an assigned check-in time that will be included in your confirmation letter.

Can I bring a tent for my booth?
You may request to bring a tent for the day of Bronco Bash. You are responsible for providing your own tents, and all tents must be approved prior to the event. Tents cannot exceed 10 feet by 10 feet in dimension and must be self-standing. Tents with stakes are not allowed at Bronco Bash due to the severe damage they cause to Miller Plaza. Please note that those organizations requesting tents will be placed in a limited area where space is available.

Where do I go for check in?
Every participant will be assigned a check in time and location. All Non-affiliates will check in at one location and Affiliates will check in at a separate location. You groups check in time and locations will be included in the confirmation mailing.

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Will there be someone to assist in unloading my materials?
Bronco Bash staff will be on hand to assist in unloading materials. However, if you would like to use the Bronco Bash staff, you MUST arrive at your designated check in time. If you choose not to check in at this time, we will not provide transportation of your materials or equipment. We do not provide staff to watch your materials.

Can I request a specific booth location?
We will do our best to accommodate special requests regarding booth location. However, as we usually have over 400 participants every year, we cannot accommodate every request. Booths will be assigned on a first come, first serve basis. We cannot make any guarantee as to where your booth will be located.

Who do I call if I have further questions?
The 2008 Bronco Bash Student Coordinators are Ebony Byrd, Erika Sestok, and Selby Smith. They can be reached by calling (269) 387-0083 or email us at the Contact Bronco Bash link below.

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